Mission Statement and Bylaws

Approved May, 1993 (Revised August, 1996)

Statement of Purpose and Goals:

The Canadian Council of Professional Psychology Programs (CCPPP) is an organization that represents the various university psychology programs and psychology internship settings in Canada that train clinical psychologists, counseling psychologists, and clinical neuropsychologists.  As such, its goals are not limited to, but include:

1. To foster communication among its members related to professional psychology training.
2. To promote high standards of training through the development and implementation of policies that are conducive to such standards.
3. To represent matters of interest to other interested and affected groups and organizations, and to coordinate the implementation of services of the Council in both official languages.
4. To advocate issues of concern to members of the Council.
5. To establish and maintain bylaws and dues as necessary for the achievement of the Councils' goals.

Bylaws

I. Establishment

1. The Canadian Council of Professional Psychology Programs is continued as an organization with the bylaws established herein.
2. The Canadian Council of Professional Psychology Programs is continued in the memory of Park O. Davidson, Ph.D.

II. Definitions

1. "Council" refers to the Canadian Council of Professional Psychology Programs.
2. Members refers to university programs and internship settings in Clinical Psychology, Counselling Psychology, Clinical Neuropsychology, and other emerging programs in substantive areas of training in professional psychology, who pay applicable annual dues to the Council.
3. "Representative" refers to one designated representative with voting privileges from each Member.
4. "Executive" refers to the Executive Council of the Canadian Council of Professional Psychology Programs.
5. "Annual Year" refers to June 1 of one year to May 31 of the next year.

III. Membership

1. Any Canadian university or internship program in Clinical Psychology, Counselling Psychology, Clinical Neuropsychology, and other emerging programs in substantive areas of training in professional psychology may apply for membership in the Council.
2. Written applications for membership shall be directed to the President of the Executive.
3. The President shall, in consultation with the Executive, accept or reject the application for membership consistent with established policy and procedures.
4. Rejected applicants may appeal the decision of the Executive to the next General Meeting of Council.
5. Membership is for a one-year period, renewable on payment of fees in each subsequent year.
6. Members may cancel their membership at any time through written notification to the President of the Executive.

IV. Officers

1. The Executive Council shall consist of: a President, a Past-President,a President Elect, a Secretary Treasurer, and at least one Member at Large.
2. Term of Office.
   1. All presidential offices shall be one year.
   2. The Secretary-Treasurer office shall be 2 years.
   3. Member at Large offices shall be 3 years, elected on a staggered basis.
3. Nominations.
   1. Nominations for office may be made by any Representative.
   2. Nominations shall be made to the President, accompanied by a statement of   agreement to allow the name to stand by the candidate.
   3. Nominations must be received sixty days prior to the next General Meeting of Council.
   4. In the event of there being more than one candidate for the office of President Elect, Secretary-Treasurer, or Member at Large, the Secretary-Treasurer shall obtain election statements for each of the candidates, and shall conduct an election.
   5. In the event of there being no nomination for a given office, nominations for that office shall be solicited at the Annual Meeting, and an election shall be conducted by simple majority vote, if necessary.
4. Elections.
   1. The Secretary-Treasurer shall circulate to all members the obtained election    statements for candidates with an accompanying ballot.
   2. All ballots must be returned to the Secretary-Treasurer within thirty days of the mailing.
   3. The Secretary-Treasurer shall determine the winner of the election by a simple majority of the ballots cast, and communicate this result to the President.
   4. The Secretary-Treasurer shall physically transport the ballots to the next General Meeting, after which they shall be destroyed upon a simple majority of voting members present at the meeting.
5. Resignations.
   1. In the event of the resignation of the Secretary-Treasurer or a Member at Large, the Executive has the authority to name a Representative of a Member to that position for the remainder of the Annual Year.
   2. In the event of the resignation of the President, the office of President shall be filled by the President-Elect for the remainder of the Annual Year, and the office of Past-President shall remain unfilled in the subsequent year.
   3. If a President-Elect resigns from the Executive, the next election shall elect both the offices of President and President-Elect.
6. Transition.
   1. For 1990-91,all offices except Past-President shall be elected.
   2. For 1990-91, one office of Member at Large shall be for one year, and the office of Secretary-Treasurer shall be for two years.
   3. For 1990-91, nominations for and elections of all offices shall take place at the 1990 Annual General Meeting.

V. Meetings

1. There shall be an Annual General Meeting of all members of Council every year, held in conjunction with the Annual Convention of the Canadian Psychological Association.
2. A quorum for the Annual General Meeting shall be 10% of the membership, exclusive of the Executive.
3. The President shall preside over the Annual General Meeting, under the rules of order as set out in Kerr and King Procedures for Meetings and Organizations.
4. The President shall establish an agenda and distribute the agenda to all Members 21 days prior to the Annual General Meeting.
5. The agenda of the Annual General Meeting shall encompass, at minimum, a report of the President and Secretary-Treasurer.
6. Meetings of the Executive may be called from time to time by the President of Council.
   1. A quorum for an Executive Meeting shall be three members of the Executive.

VI. Finances

1. The Secretary-Treasurer is responsible for managing the finances of Council.
2. The President and Secretary-Treasurer shall be signing officers for the Council.
3. The Secretary-Treasurer shall prepare a financial statement of the Council for the past year and a budget for the subsequent year, and submit these statements to the Council at its Annual General Meeting.
   1. The fiscal year of the Council shall be January 1 to December 31 of a given year.
4. Dues
   1. The annual dues for every member shall be determined by vote of the membership.
   2. The Secretary-Treasurer shall distribute a request for dues from every member by March 1 of every year.
   3. Dues shall be payable on receipt, and no later than the date of the Annual General Meeting.
   4. Members who fail to pay dues shall have their names noted at the Annual General Meeting.
   5. Members who fail to pay dues for two consecutive years shall have their names struck from the membership list.
      1. In order to maintain membership in this circumstance, the member must pay dues for the current and previous years.

VII. Bylaws and Procedures

1. The Council may establish policy and procedures consistent with these bylaws.
2. The Executive may establish policy and procedures consistent with these bylaws, but these policies and procedures remain in effect only until the next Annual General Meeting, at which time they must be ratified by vote of the Council to remain in effect.
3. Amendments.
   1. Bylaws may be amended by vote at any Annual General Meeting of Council.
   2. Notice of bylaw amendment must be sent to the President 90 days prior to the next Annual General Meeting.
   3. The President shall prepare a Notice of Bylaw Amendment that must be circulated to all members of Council sixty days prior to the Annual General Meeting.
   4. Members of Council who do not attend the Annual General Meeting may provide a written proxy vote to the President regarding bylaw amendments prior to the Annual General Meeting.

VIII. Committees

1. Such committees as are necessary to carry out the functioning of the Council may be created by the Council at the Annual General Meeting, by the Executive, or by the President of the Executive.
2. Such committees will refer to the charge given them by the Council, Executive, or President.
3. Policies and Procedures guiding the committee will be established by the Council according to procedures listed in Section VII.
4. Committees will report to the Executive and the Council annually, and as requested by the Executive or the President

IX.  Affiliations

1. Council may affiliate with other groups and organizations whose aims and objectives are consistent with those of Council, through a vote at an Annual General Meeting.
2. The procedures for establishing an affiliation shall be the same as those for making a bylaw amendment.

X. Dissolution

1. The Council may be dissolved by a majority vote of two thirds of the members.
2. A notice of Motion of Dissolution must be sent to all members sixty days prior to a Annual General Meeting.
3. The procedure for conducting a vote of dissolution shall be the same as for making a bylaw amendment.
4. In the event of dissolution, all remaining funds of Council shall be transferred to the Accreditation Panel of the Canadian Psychological Association.

XI. Enablement

1. These bylaws replace all preceding bylaws.