1. The Canadian Council of Professional Psychology Programs is continued as an organization with the bylaws established herein.
2. The Canadian Council of Professional Psychology Programs is continued in the memory of Park O. Davidson, Ph.D.
1. “Council” refers to the Canadian Council of Professional Psychology Programs.
2. “Member” refers to either a) a university-based doctoral training program in Clinical, Counselling ,Neuropsychology or School Psychology or b) An internship/residency training program in Clinical Psychology, Counselling Psychology, Clinical Neuropsychology, or School Psychology Membership is granted on a program basis for each degree type for University-based doctoral programs (i.e., PhD, PsyD) rather than on a umbrella departmental or institutional basis. Internship/residencies institutions or organizations that offer more than one training program (e.g. Clinical Psychology and Clinical Neuropsychology) must hold a membership for each program housed within the institution.
3. “Representative” refers to one designated representative with voting privileges from each Member.
4. “Executive” refers to the Executive Council of the Canadian Council of Professional Psychology Programs.
5. “Annual Year” refers to June 1 of one year to May 31 of the next year.
1. Any Canadian university-based doctoral or internship/residency program in Clinical Psychology, Counselling Psychology, Clinical Neuropsychology, and School psychology as defined in Section II 2. may apply for membership in the Council.
2. Written applications for membership shall be directed to the President of the Executive. University-based doctoral programs who are applying for membership for more than one program as defined in Section II 2 must submit separate applications for each program.
3. The President shall, in consultation with the Executive, accept or reject the application for membership consistent with established policy and procedures.
4. Rejected applications may be appealed at the next General Meeting of Council.
5. Members pay applicable annual dues to the Council.
6. Membership is for a one-year period, renewable on payment of fees in each subsequent year.
7. Members may cancel their membership at any time through written notification to the President of the Executive.
1. The Executive Council shall consist of: a President, a Past-President, a President Elect, a Secretary, a Treasurer, two Members at Large, and a Student Member.
The Executive may appoint an ex-officio liaison member with other organizations as deemed appropriate.
2. Of Office.
1. All presidential offices shall be one year.
2. The Secretary office shall be 3 years.
3. The Treasurer office shall be 3 years.
4. Member at Large offices shall be 2 years, elected on a staggered basis.
5. Student Member office shall be 2 years length
1. Nominations for office may be made by any Representative.
2. Nominations shall be made to the President, accompanied by a statement of agreement to allow the name to stand by the candidate.
3. Nominations must be received thirty days prior to the next General Meeting of Council.
4. In the event of there being more than one candidate for the office of President Elect, Secretary, Treasurer, Member at Large or student member, the current Secretary shall obtain election statements for each of the candidates, and shall conduct an election.
5. In the event of there being no nomination for a given office, nominations for that office shall be solicited at the Annual Meeting, and an election shall be conducted by simple majority vote, if necessary.
1. The Secretary shall circulate to all members the obtained election statements for candidates with an accompanying ballot.
2. All ballots must be returned to the Secretary within fifteen days of the mailing.
3. The Secretary shall determine the winner of the election by a simple majority of the ballots cast, and communicate this result to the President.
4. The Secretary shall submit the ballot results to the next General Meeting, after which they shall be destroyed or deleted upon a simple majority of voting members present at the meeting.
1. In the event of the resignation of the Secretary, Treasurer, a Member at Large, or student member the Executive has the authority to name a Representative of a Member to that position for the remainder of the Annual Year.
2. In the event of the resignation of the President, the office of President shall be filled by the President-Elect for the remainder of the Annual Year, and the office of Past-President shall remain unfilled in the subsequent year.
3. If a President-Elect resigns from the Executive, the next election shall elect both the offices of President and President-Elect.
1. There shall be an Annual General Meeting of all members of Council every year, held in conjunction with the Annual Convention of the Canadian Psychological Association.
2. A quorum for the Annual General Meeting shall be 10% of the membership, exclusive of the Executive.
3. The President shall preside over the Annual General Meeting.
4. The President shall establish an agenda and distribute the agenda to all Members 15 days prior to the Annual General Meeting.
5. The agenda of the Annual General Meeting shall encompass, at minimum, a report of the President, Secretary and Treasurer.
6. Meetings of the Executive may be called from time to time by the President of Council.
7. A quorum for an Executive Meeting shall be three members of the Executive.
1. The Treasurer is responsible for managing the finances of Council.
2. The President and the Treasurer shall be signing officers for the Council.
3. The Treasurer shall prepare a financial statement of the Council for the past year, a budget for the subsequent year and submit these statements to the Council at its Annual General Meeting. The fiscal year of the Council shall be January 1 to December 31 of a given year.
1. The annual dues for every member shall be determined by vote of the membership.
2. The Treasurer shall distribute a request for dues from every member by March 1 of every year.
3. Dues shall be payable on receipt, and no later than the date of the Annual General Meeting.
4. Members who fail to pay dues for two consecutive years shall have their names struck from the membership list.
5. In order to maintain membership in this circumstance, the member must pay dues for the current and previous years.
1. The Council may establish policy and procedures consistent with these bylaws.
2. The Executive may establish policy and procedures consistent with these bylaws, but these policies and procedures remain in effect only until the next Annual General Meeting, at which time they must be ratified by vote of the Council to remain in effect.
1. Bylaws may be amended by vote at any Annual General Meeting of Council.
2. Notice of bylaw amendment must be sent to the President 90 days prior to the next Annual General Meeting.
3. The President shall prepare a Notice of Bylaw Amendment that must be circulated to all members of Council sixty days prior to the Annual General Meeting.
4. Members of Council who do not attend the Annual General Meeting may provide a written proxy vote to the President regarding bylaw amendments prior to the Annual General Meeting.
1. Such committees as are necessary to carry out the functioning of the Council may be created by the Council at the Annual General Meeting, by the Executive, or by the President of the Executive.
2. Such committees will refer to the charge given them by the Council, Executive, or President.
3. Policies and Procedures guiding the committee will be established by the Council according to procedures listed in Section VII.
4. Committees will report to the Executive and the Council annually, and as requested by the Executive or the President
1. The Executive may designate affiliates with other groups and organizations whose aims and objectives are consistent with those of Council.
1. The Council may be dissolved by a majority vote of two thirds of the members.
2. A notice of Motion of Dissolution must be sent to all members sixty days prior to an Annual General Meeting.
3. The procedure for conducting a vote of dissolution shall be the same as for making a bylaw amendment.
4. In the event of dissolution, all remaining funds of Council shall be transferred to the Accreditation Panel of the Canadian Psychological Association.
1. These bylaws replace all preceding bylaws.